This blog is part of our Loi 25 series, which aims to help companies achieve compliance.
With Bill 25 now in force, the protection of personal information is more crucial than ever for businesses. To meet these requirements, many organizations are looking for data monitoring solutions that guarantee confidentiality and minimize the risk of leakage. This article explores how a service integrated with Office 365 can transform data management by offering advanced control and real-time monitoring.
This solution uses artificial intelligence to scan, identify and protect personal information, while simplifying teams’ daily tasks. By using technology such as this, companies can not only comply with legal standards, but also ensure an optimum level of security for their data.
Ready to find out how such a tool can be a game-changer for protecting your data in Office 365? Read on!
Why is data protection essential in Office 365?
Office 365 has become an essential work environment for businesses. Thousands of documents containing sensitive information circulate on this platform every day. The slightest data leak can cause considerable damage, both in terms of reputation and financial loss. Bill 25 requires Quebec companies to strengthen their management of personal information.
Setting up a data monitoring service is therefore becoming a priority for :
- Reduce the risk of leaks: By detecting sensitive documents as soon as they are created and controlling their distribution.
- Facilitating compliance: Rigorous monitoring helps companies comply with new legal requirements.
- Ensuring peace of mind: Our teams know that every piece of personal data is monitored and protected.
The essential features of a monitoring service for Office 365
A good data monitoring service integrated with Office 365 provides several key features to ensure optimal protection:
1. Scanning and detection of sensitive data
Using artificial intelligence, the tool automatically scans all documents to identify personal information. Whether it’s names, identification numbers or contact information, nothing escapes its radar. This continuous scanning provides a real-time overview of the sensitive information contained in files.
2. Document sharing tracking
Who shares what, and with whom? This feature lets you know precisely to whom each document has been sent or shared. In the event of unauthorized sharing, the system can issue alerts to prevent a potential leak.
3. Real-time notifications
Whenever suspicious activity is detected or a sensitive document created, teams receive a notification. This reactivity enables rapid intervention to block any potential threat.
4. Detailed reporting and auditing
To remain compliant with Law 25, companies need to be able to demonstrate that they have taken concrete steps to protect personal data. A monitoring service offers detailed reports and a history of activities, facilitating audits and proving compliance.
Simplifying teams’ tasks with AI
The artificial intelligence built into these monitoring tools goes far beyond simple data detection. It also lightens the workload for teams by automating repetitive tasks. Instead of manually checking each and every document, teams can concentrate on other priorities, safe in the knowledge that data is protected.
Compliance with Bill 25: a major challenge for companies
Law 25 requires companies to implement rigorous security measures to protect the personal information of their employees and customers. These regulations are designed to strengthen data confidentiality and make organizations more accountable in the face of growing cyberthreats.
A data monitoring service provides the right tools to meet these requirements by enabling :
- Track every interaction with personal data: Who accessed, modified or shared a document?
- Automate document security: Automatic alerts and reports make it easy to monitor and protect data at all times.
- Reinforce transparency and trust: With a monitoring solution in place, companies demonstrate their commitment to protecting their customers’ data.
Example scenario: how a monitoring service protects data on a daily basis
Let’s imagine a company that uses Office 365 to manage its day-to-day operations. An employee creates a file containing sensitive personal information, such as customer contact details or ID card numbers. Thanks to the monitoring service, this file is immediately identified as containing personal information. A notification is sent, and managers can check that the document will only be shared with authorized persons.
If this document is accidentally shared with an unauthorized third party, the tool issues an alert and quickly blocks access to prevent any data leakage. This responsiveness is essential to ensure compliance with law 25 and protect customer information.
Conclusion: Data protection, an essential investment
With cyberattacks on the rise and the new requirements of Law 25, protecting personal data is no longer just an option, it’s a necessity. An Office 365-integrated monitoring service, like AvePoint, enables companies to effectively detect, monitor and protect their sensitive information.
By automating data security and facilitating compliance management, this tool is a valuable solution for organizations wishing to ensure an optimum level of protection.
So, are you ready to take the plunge and secure your data in Office 365? Adopting a monitoring service is an investment in peace of mind, security for your customers, and compliance with the law.
FAQs
Why is it important to monitor data in Office 365?
With lots of sensitive data in circulation, monitoring data in Office 365 helps prevent leaks and ensure compliance with Law 25.
How does AI help protect personal information?
Artificial intelligence automatically scans and detects personal information in documents, issues alerts and enables rigorous monitoring of sharing and access.
How does this service help you comply with Bill 25?
It provides comprehensive audit and activity reports, enabling companies to prove that they have taken the necessary steps to protect personal data.
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