In today’s fast-paced business world, leveraging AI can be a major asset. But with options like Microsoft Copilot and ChatGPT available, how do you decide which is best for your business? Let’s dive into the benefits of Microsoft Copilot, compare it to ChatGPT and see why Copilot could be the safer, more effective choice for your business.
What is Microsoft Copilot?
Microsoft Copilot is an AI assistant integrated into Microsoft 365 applications such as Outlook, Teams and PowerPoint. Like ChatGPT, it relies on a broad language model to help you with a range of tasks, from writing emails to creating Word documents. The big difference? Copilot guarantees that the information you share remains private and is not used to train AI models, unlike ChatGPT.
Why companies prefer Microsoft Copilot
1. Data confidentiality
One of the main concerns companies have when using AI tools is data confidentiality. With ChatGPT, there is a risk that shared information will be used to improve the AI model. In contrast, Microsoft Copilot guarantees that all data remains private and is not used to train its models. This means that companies can use Copilot with confidence, without fear of their confidential documents being exposed.
2. Seamless integration with Microsoft 365
Copilot integrates seamlessly with the Microsoft 365 tools you already use. Whether it’s searching for documents in SharePoint, summarizing emails in Outlook or generating meeting transcripts in Teams, Copilot can do it all. For example, it can search your emails and Teams conversations to find people who have asked to be added to a training course, even if you’ve forgotten to make a note of them.
3. Free access
Like some versions of ChatGPT, Microsoft Copilot is free and accessible via copilot.microsoft.com. This makes it easy for companies to test and deploy Copilot at no extra cost.
How Copilot can help your work
To illustrate the benefits of Copilot, here are a few practical prompts for you to try out:
- Document search: “Find me an example of a high-level design document.”
- Meeting summary: “Make a summary of today’s meeting and note the actions to follow.”
- Email writing: “Help me write a reply email to confirm a meeting.”
Concrete examples
Let’s take the example of several colleagues who have asked to be added to a complete training program. You forgot to note their names. Copilot can search your emails and Team conversations to find these specific requests, so you don’t miss out on important information.
As another example, imagine you need to prepare a presentation for an important meeting. Copilot can help you generate a draft presentation based on existing documents and provide content summaries, saving you valuable time.
Warning: check permissions
Before deploying Microsoft Copilot, it’s crucial to ensure that permissions on your Teams and SharePoint sites comply with your company’s security policies. With AI indexing, it becomes even easier for users to access privileged information. Rigorous permission control can prevent unauthorized access to sensitive data. Ensure that only authorized users have access to relevant documents and information.
In conclusion
Microsoft Copilot offers a powerful, secure solution for companies wishing to leverage AI without compromising data confidentiality. Its seamless integration with Microsoft 365, free access and advanced features make it a smart choice for CFOs and CTOs. So why not give Copilot a try today and see how it can transform the way you work?
